Kalamazoo Living History Show - Official Web Site

REGISTRATION PROCEEDURE

PREVIOUS PARTICIPANTS are invited to register if they have displayed appropriate trade goods, worn pre-1890 dress during show hours and worked cooperatively within the show guidelines. Tables and space are assigned on a first come - first served basis to previous dealers prior to opening registration to new dealers on January 15th.

NEW DEALERS must submit photographs (just giving a website address is not acceptable) of their trade goods, themselves and their assistants in period dress along with their completed application and full payment to be considered for acceptance. Tables and space are assigned on a first come - first served basis, pending show needs and quality control requirements, to new dealers on January 15th. Space is limited. SUBMIT YOUR APPLICATION PROMPTLY. Photos will be returned. If you are not accepted, your payment will be refunded.

HAWKERS Individuals selling multiple items from their persons in the aisles and/or hallways will not be allowed. However, persons attending the show may sell one or two items, if appropriate, such as pre-1890 firearms.

To expedite your application, please follow these registration procedures:

Carefully complete all requested information on the registration form.
Under “Special Requests,” list number of tables removed, electricity if needed, requests to be moved, table location and table formation, i.e. back-to-back, straight line or end cap.
To reserve a booth, complete the appropriate line on the registration form. (Free tables for booths will not be supplied unless requested.)
Carefully read the exhibitor badge policy on the following page. Indicate the total number of exhibitor badges you will need in the appropriate space.
Promptly return your signed and dated registration with full payment in the form of check or money order payable to: Yankee Doodle Muzzle Loaders, Inc.
Tables and space are assigned on a first come - first served basis. Space is limited. Submit your application promptly.

NOT-FOR-PROFIT DISCOUNT

The show exists to serve and promote the living history community. Therefore, in an effort to support museums, living history sites and reenactor organizations, a 20% discount on table/booth fees is offered to not-for-profit organizations that fit the spirit of the show. All not-for-profit groups MUST meet all quality control guidelines, deadlines, and MUST be in period dress. In order to qualify for the discount, sufficient proof of not-for-profit status (501 c3, etc.) must be submitted with application. Not-for-profits will be placed as available space allows.

DRESS

During show hours, all dealers and their assistants wearing exhibitor badges must be dressed in pre-1890 style clothing. THE AMBIANCE OF THE SHOW IS WHAT BRINGS PEOPLE BACK. At the close of the show each day, persons dressed in period garb will be eligible for a drawing on a door prize. We encourage all our dealers and their assistants to register for the drawing each day in Room A.

EXHIBITOR BADGES

Exhibitor badges are to be worn by all dealers and their assistants in an appropriate fashion, above the waist and visible at all times. ALL PERSONS WITH AN EXHIBITOR BADGE MUST BE IN PRE-1890 STYLE CLOTHING DURING SHOW HOURS. Dealers not in compliance will not be invited back. Exhibitors are allowed two complimentary badges for the first table rented, and one free badge for each additional table to a maximum of six badges. Additional badges may be purchased at $10.00 each. Badges must be requested in the appropriate space on the registration form.

TABLES

Tables measure 30”x 96”. Tables are to be covered and skirted to the floor so merchandise and boxes stored underneath are not visible from the aisles. For additional security Friday and Saturday nights, we ask that table skirt be folded up over the merchandise on the table before leaving. FIRE EXITS AND AISLES MUST REMAIN CLEAR. No items are to be placed on the floor in front of tables or to protrude off the table edge into the aisles. Tables and merchandise in booth areas must remain within the markings on the floor.

QUALITY CONTROL

All items for sale or display must be pre-1890 original or reproduction firearms, accouterments or related crafts. Each exhibitor is obligated to honestly and properly present his/her merchandise at this show. Reproductions, altered items or modified originals must be so identified. Racks, boxes, cases and shelves used for displaying merchandise must be pre-1890 in appearance.

Among unacceptable items are:

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Pop & Rubber Band Guns

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Plastic Beads

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Modern Firearms & Equipment

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Baseball Type Caps

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Modern In-line Black Powder Rifles

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Comic Books

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Modern Rifle Scopes and Binoculars

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Fishing Equipment

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World War I through Iraq War Surplus

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Plastic or Rubber Toys

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Plaster and Composite Figures or Plaques

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T-shirts and Sweat Shirts

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China and Bottles with Decals

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Decoupage Items

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Cartridge Candy

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Ping Pong Ball Guns

THE QUALITY CONTROL COMMITTEE RESERVES THE RIGHT TO REQUIRE REMOVAL OF INAPPROPRIATE ITEMS. If you are not sure of your merchandise or display racks, please check with us before reserving tables.

SALE OF ANIMAL PARTS

Persons engaged in the sale and/or purchase of game and non-game; turtle, reptile, bird, animal hides, plumes, feathers, teeth, claws, bones, parts or organs are to check with the MICHIGAN DEPARTMENT OF NATURAL RESOURCES to determine if restrictions apply: Michigan Department of Natural Resources, Law Enforcement Division, P.O. Box 30028, Lansing, MI 48909 Telephone 517.373.1230 www.michigan.gov/dnr
HOUSING FOR THE YEAR 2012

The Discover Kalamazoo website lists area lodging information at www.discoverkalamazoo.com, 1.800.888.0509.

SALE OF NATIVE AMERICAN ARTS & CRAFTS

“The Indian Arts and Crafts Act of 1990,” Public Law 101-644, Section 104a, reads in part; “It is unlawful to offer or display for sale or sell goods, with or without a Government trademark, in any manner that falsely suggests it is Indian produced, an Indian product, or the product of a particular Indian or Indian tribe or Indian arts and crafts organization, resident within the United Sates.”

If a Native American Indian makes the items you sell, make sure you have the paperwork to prove it. If a Non-Native American makes your items, some statement to that effect must be displayed and attached to each item.

Protect yourself, become familiar with Public Law 101-644.

The intent of the above statement is only to make you aware of PL 101-644, it is not meant to be a legal interpretation of the law.

SALE OF NATIVE AMERICAN ARTIFACTS

Under Public Law 101-601, “Native American Graves Protection and Repatriation Act,” Native American burial site, cultural or sacred artifacts may not be bought or sold.

SET-UP TIME

Friday evening the building will be locked until 7:00 P.M. No Early arrivals please! Upon your arrival, come to the main lobby at the new building entrance and pick up your table/booth assignment and exhibitor badges. The building will be open ONLY TO REGISTERED DEALERS AND THEIR ASSISTANTS for unloading and set-up Friday night from 7:00 to 10:00. P.M. and Saturday morning 7:00 to 9:00 A.M. Only you and persons in your party wearing exhibitor badges will be allowed to enter the building for unloading. Dealers MUST have all their boxes and merchandise out of the aisles and walk-ways by 9:00 a.m. Saturday. We recommend that you bring a cart or dolly for unloading, as none are available at the fairgrounds.

TEAR DOWN TIME

Dealers are to remain with trade goods displayed on all tables until the close of the show both days. No packing or tearing down displays before 4:00 p.m. Sunday, March 18th. Dealers are to have their merchandise removed from the building by 6:00 p.m. Sunday.

SUB LEASING OR SHARING SPACE

Only registered exhibitors are permitted to sell or display merchandise. Absolutely NO sub leasing or sharing space with anyone who is not a registered dealer.

SECURITY

Security is of the utmost importance to us. We have taken every precaution to insure a safe environment for you and your merchandise. At the close of the show each day, the building is cleared and brought under security. No one other than our security guards is allowed in the building until the following morning. We ask that you arrive Saturday and Sunday mornings, as soon as the doors open for dealers, to insure the safety of your merchandise. Since there are no windows in the exhibitor areas, we ask that you bring flashlights for your safety and that of your merchandise in case of a power outage during the show.

DEALER PARKING

After unloading, all dealers must park in the west parking lot. Dealers dropping trailers (except those with handicapped parking stickers) are required by the Expo Center to park them in the west vendor parking lot or up against the east fence line next to the maintenance building. No parking next to the Expo South Building on the south end next to the fence or in the loading dock area. All vehicles parked in these areas will be ticketed and towed at owner’s expense.

CAMPING

Campsites are available for dealers with modern, self-contained units only. Sorry, water and bathroom facilities are not available. (Space may be limited due to the weather.) For reservations, contact Kalamazoo County Parks Department, 2900 Lake St., Kalamazoo, MI 49001. Telephone (269) 383-8778, Monday - Friday 8:30 a.m. to 4:30 p.m.

MICHIGAN SALES TAX

Dealers without a Michigan Sales Tax License are required to report their gross sales to the Michigan Treasury Department within 3 business days after the show. The necessary report, “Concessionaire’s Sales Tax Return and Payment Form”, may be downloaded from the state of Michigan’s website at www.michigan.gov.

SMOKING & ALCOHOLIC BEVERAGES

The Expo Center Complex is a smoke free environment. Those wishing to smoke may do so outside by leaving and re-entering the building by one of the three main entrances only. No alcoholic beverages are allowed on the premises.

SUNDAY CHURCH SERVICE

Non-denominational church service will be held Sunday morning at 8:15 a.m. in Room B.

REFUND POLICY

It is our policy to refund payment in full if we receive cancellation notification from a dealer 10 days prior to the date of the show. If cancellation is made less than 10 days before the show date, the refund will be based on our ability to resell the space. No refunds will be made to dealers that do not arrive at the show by 9:00 a.m. Saturday, March 17, 2012.

SHOW CANCELLATION

No refunds will be made if the show is canceled due to weather, fire, strike, loss of power and/or heat; national, state or local emergency; government regulations; natural disaster or any other cause beyond the control of Yankee Doodle Muzzle Loaders, Inc.

IN CASE OF EMERGENCY

Telephone Kalamazoo Township Police Department
(269) 343-0568

SHOW CONFIRMATION

All registrations will receive a written reply as to confirmation or denial status by March 1, 2012.